Building Rental Info

Volunteers of the LVCA manage bookings of the Lynwood Community Building, located at 7 Sycamore Drive. To book a date:

1.  Check our calendar to ensure your desired date & time is available.

2.  Complete the Rental Form

3. Complete your insurance application at Instant Risk Coverage (IRC) 

Our current rates to rent the building are: $20.00 per hour, 3 hour minimum.

We have a non profit organization rate of $10.00 per hour, 3 hour minimum.

We have a cancellation fee of $20.00 if you need to cancel within a week of your booking.

We accept payment by etransfer and your booking is confirmed once payment is received.

Be aware that if alcohol is served or sold, you will require a Special Occassion Permit from the AGCO.

INSURANCE- Insurance is required by the City of Ottawa to rent the building. If you have your own insurance, that will suffice and all we ask is to be provided with a copy for our records. If you do not have your own insurance the City of Ottawa’s facility insurance is now being provided through the Instant Risk Coverage (IRC) website.

 To apply and pay for your insurance you will need to answer some questions regarding your event to receive an instant quote. You will be able to pay them directly online and receive your insurance certificate. Lynwood Building and the City of Ottawa will also receive a copy.

To complete your registration and receive your insurance quote please connect with Instant Risk Coverage at:

https://cityofottawa.instantriskcoverage.com/

On the Gallagher insurance website, open the SIGN UP tab and create your profile and they will create your instant quote.

Be aware that if alcohol is served or sold, you  will require a Special Occassion Permit from the AGCO.

You will have access to the main floor, kitchen, and washrooms. There are 10 tables and 38 chairs available for use. Please be careful with them so the floor doesn’t get scratched or damaged. There is a regular-size fridge, etc. in the kitchen.

Decorations are allowed; however, it cannot damage the facility or leave any marks. No Confetti please.

The building is used by the community and various community groups. Please leave or return any items that you have removed while decorating.

There is a tv and you are welcome to use it if you have something to connect it to. There is no cable and no internet on site.

There could be a small kids play structure in the corner of the room. It must be left intact and cannot be taken apart.

YOU ARE RESPONSIBLE FOR THE KEY and control who may enter your rental space during your rental time.

The building is located in a public park and there have been times where park users enter the rental space thinking it is open to the public.

When you pick up your paper contract from the mailbox please complete all spots marked with an X. The white and pink copies are for the LVCA and the City; the yellow copy is yours.

• 10 folding rectangular tables, 30 x 72 inches (0.75m x 1.83m)

• 38 chairs,

• Full kitchen with fridge, stove, sink, and microwave.

• No cutlery, plates or other cooking supplies are on site, if required please bring your own,

• Cleaning supplies and tools (under sink and in men’s washroom),

• Wheelchair/walker ramp and automatic doors,

• Bathrooms,

• Air conditioning.

The building is a City of Ottawa property but is managed by a team of volunteers from the Lynwood Village Community Association. To ensure the cost to rent is accessible to the community, renters are required to do their part in cleaning after use.

1. Any surfaces and equipment used must be wiped down.

2. Take your boots off at the front door. Floor must be swept (and mopped if necessary). All cleaning supplies can be found inside a washroom stall.

3. All garbage, recycling, organics etc. must be removed from the site and taken home. There is no garbage pickup at this location. Please do not dispose of garbage in the park bins.

4. All lights must be turned off upon exit.

5. All windows and doors must be secured shut and locked. The rooms and building must be returned to the way it was before use.

Thank you for following these simple rules, review the calendar (below) and complete the registration form to begin the process!  If you have questions, please contact us.