Building Rental Form • LVCA

Contact Details & Timeline:

Please ensure your contact information is accurate so our volunteers can reach you. Once submitted, a volunteer will review your request and get back to you within three (3) business days. Need assistance sooner? Reach out anytime via ourContact Page

Your Contact Information

1. Name of person or organization signing the contract

2. Contact person

3. Contact mailing address

4.Contact postal code

5. Contact email

6. Contact phone number

Event Details

Before completing the next three fields, please check our Google Calendar to ensure your preferred date and time are available. Once you have selected a date, choose the Start Time, End Time and enter the Number of attendees (Max 70).

7. Proposed event date

8a. Enter start time:

8b. Enter end time:

9. Number of attendees - Max 70

10. Details of request

Private (Birthday Party etc)
Non-Profit Organization
City Recreation Program
Commercial Event

11. Is your event open to the public?

No
Yes

12. Please provide a brief description of your proposed event.

13. Have you checked our calendar for Date & Time availability?

No
Yes

14. Does your proposed event repeat or occur over multiple days? If not, just enter "no".

15. Will you be charging anything or selling tickets?

City of Ottawa-Insurance & Requirements

City of Ottawa requires liability insurance; to obtain instant coverage, visit The City of Ottawa’s Instant Risk Coverage website (provided by Gallagher).

16. Acknowledge that you have or will purchased liability insurance.

Please note that if alcohol is served or sold, a Special Occasion Permit from the AGCO is required. Learn more and apply at the AGCO’s Special Occasion Permit page.

17. Events including alcohol must get a license from the AGCO. Will you be selling or serving alcohol at your event?

No
Yes

18. Review your application before submitting it - you must reply to all questions

What Happens Next:

Once you submit this form, you’ll receive a confirmation email with links to where to purchase the required insurance, AGCO information, and City of Ottawa Terms and Conditions.

A volunteer will review your request and get back to you within three (3) business days.

Thanks for your interest in booking our community space — we look forward to connecting with you!

The Lynwood Village Community Association Team

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